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Sioux Falls Schools District

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Sioux Falls Schools District

SIOUX FALLS, SOUTH DAKOTA    |    25,000 STUDENTS

Rolling out a solution in stages leads to across-the-board attendance improvement.

Dr Brian Maher

Dr. Brian Maher, Superintendent
Sioux Falls School District

Founded in 2012, Kinvolved™ is a social enterprise on a mission to boost student attendance and tackle chronic absenteeism by engaging educators, families, and communities through a combination of technology tools and in-person interventions.

In Fall 2017, Kinvolved launched a four-school partnership with Sioux Falls School District, a South Dakota school system serving twenty-five thousand students. The pilot unrolled in four stages, broken up by quarter year:

Realizing the high correlation between attendance and academic achievement, the Sioux Falls School District is excited to partner with KiNVO to drive higher attendance. KiNVO offers an innovative platform to increase communication with parents and provide administrators with effective tools to better manage attendance, and the Kinvolved team have been responsive and engaged partners. We increased attendance levels at all four pilot schools during this past year, and we look forward to continuing to leverage this partnership and raising the achievement levels at our schools

Dr. Brian MaherSuperintendent, Sioux Falls School District
  1. Engage with Kinvolved’s professional services team through strategy and information sessions to identify attendance needs and pain points; set up KiNVO™ to address the district’s primary objectives.
  2. Conduct a needs assessment and understanding of barriers to student attendance.
  3. Launch KiNVO’s two-way, translated messaging tool to engage families.
  4. Roll out of KiNVO’s attendance-focused features; send attendance digests to families; conduct strategic interventions with target students.

My goal is to bridge all gaps with families. It’s important to make parents feel special, and KiNVO makes it easy to do that. We personalize messages to include students’ names, and send customized reminders to attend parent events. As a result, parents who were once disengaged now feel like our school is home—we’ve seen a huge increase in attendance at our Fall parent-teacher conferences. These relationships support us when we need to have difficult conversations—we are a true partner to our families in these circumstances, not a consequence.

Jayne Zeilinski Principal, Sioux Falls

As a result of careful planning and a staged rollout, every pilot school increased attendance rates.

Over the course of a single quarter:

Hawthorne Elementary increased attendance rates by 2.5 percent

Hayward Elementary increased attendance rates by 1 percent

Whittier Middle increased attendance rates by 0.5 percent

Laura B. Anderson increased attendance rates by 2.6 percent

In addition, because the pilot prioritized positive engagement, every school experienced positive shifts in their relationships with families. As schools increased their KiNVO usage, communication with parents increased by approximately 200 percent.

Providence Public School District

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Providence Public School District

PROVIDENCE, RHODE ISLAND   |   24,000 STUDENTS

What started as a school pilot turned into a district-wide implementation with meaningful results.

Chris Maher, Superintendent Providence Public School District

—Christopher Maher, Former Superintendent
Providence Public School District

PPSD Logo

Providence Public Schools, Rhode Island’s largest school system, serves approximately twenty-four thousand students.

In Spring 2018, Providence Public Schools launched a seven-school pilot with Kinvolved™, the social enterprise boosting student attendance and tackling chronic absenteeism through software and community engagement services.

“Providence Public School District is committed to elevating family voice across our schools, because it’s important that every family feels engaged and empowered. We know that by strengthening family relationships, we can move the needle on student outcomes. KiNVO has changed the game with our family outreach efforts, and we have seen real growth in our student attendance.

Christopher MaherFormer Superintendent, Providence Public School District

Providence teams up with Kinvolved to launch KiNVO software and professional services

Providence’s pilot objectives were to train school leaders on KiNVO functionality, collaborate on the following school year’s rollout plan, and measure the pilot term’s impact.

KiNVO is a powerful, user-friendly attendance and communications app that gives school staff, students, and families real-time data that highlights attendance patterns, building bridges for parents who are hard to reach due to irregular schedules, work commitments, or language barriers.

External research, combined with our own work in the field, has shown that an investment in strategic family engagement yields significant attendance improvement. Through ongoing school-level coaching on KiNVO and its accompanying “Intention, Empathy, and Engagement” family partnership curriculum, the Kinvolved team ensured that the process was approachable and realistic for Providence schools.

Over the course of the semester-long pilot, Kinvolved’s professional services team convened implementation and policy strategy sessions with key district and school leadership, developing critical relationships and ensuring that the partnership rollout accommodated the district’s culture and community. The team also led sessions on building empathy with families, using KiNVO effectively during attendance team meetings, and initiating open-ended conversations with students to understand the “why” behind absenteeism and lateness.

KiNVO use across pilot schools was intentional, and school leaders followed tailored protocols every week. Kinvolved worked with district leadership to develop and provide school leaders with weekly messaging templates about attendance tips for parents. Further, leaders were guided through how to focus on a target group of students’ families whose children were on the brink of being chronically absent.

Impact

In May 2018, concluding a three-month, mid-year pilot:

  • School leaders and families exchanged more than fourteen thousand messages via KiNVO
  • Four pilot schools reduced chronic
    absence rates
  • All forty Providence schools opted to adopt KiNVO for the 2018–2019 school year

Providence district leaders rightfully believe that school-level buy-in is critical to success. At the conclusion of the pilot, the district offered all forty schools the option to participate in the Kinvolved partnership and KiNVO rollout, and 100 percent opted in.

Ranging from kindergarten through twelfth grade, every school now uses KiNVO to enable real-time, two-way communication with families.

Nkolika Onye Executive Director of Student Supports Providence Public School District

Providence is committed to an all-students agenda in which stakeholder voices matter, especially those of parents and families. We know that we must make an effort to ensure every family is engaged and empowered to act as change agents and advocates for their children and young people. By strengthening family relationships, we can move the needle on student outcomes—especially attendance and academic achievement.

Nkolika Onye Executive Director of Student Supports Providence Public School District

Lessons learned

To truly engage families, schools must meet students and parents where they are and show empathy toward their circumstances. Texting is a quick and easy way to share important information about attendance, school events, and behavior, and KiNVO is the best tool for the job.

  • Parents show gratitude when they receive messages in their preferred language, so
  • KiNVO enables two-way translation into sixty-five languages.
  • Treating parents as partners by using KiNVO reinforces positivity and shared accountability, expressing this intention from the very first message.
  • By removing barriers, KiNVO offers many families their first opportunity to be involved in their child’s education in real time.

Teachers, leaders, parents, and communities want to see their children succeed; in order for that to happen, children have to show up to school. That’s why the heart of every KiNVO interaction is a desire to get every student to every class, every day.

Spotlight:
Del Sesto Middle School

Principal Arzinia Gill led Del Sesto’s KiNVO pilot, and she focused on learning the mechanics of the software and integrating it with a comprehensive suite of diverse attendance interventions. She has served as Del Sesto’s principal five years and has built a strong culture of positive family engagement.

Arzinia Gill Principal Del Sesto Middle School

“Parents are asking us questions now. They want to be more involved with our school. This is something they could not do in the past with other communication systems used.”

—Arzinia Gill Principal, Del Sesto Middle School

KiNVO enabled her team to download attendance reports and strategically build relationships with families, supporting her mission to ensure that all families are not just included but also engaged in her school community. “Parents are asking us questions now,” says Gill. “They want to be more involved with our school. This is something they could not do in the past with other communication systems used.”

Nicholas Bernardo, the school culture coordinator, adds that it is critical to ensure families who speak languages other than English are equally involved. “Allowing us to have conversations with every family is massive,” he shares. “In the past, we have worked on getting information out, informing parents that an event would happen.

We could not have a two-way conversation with English learners. Now, with KiNVO, we can talk about the event, answer questions, and build healthier relationships.”

In particular, Del Sesto is now more thoughtful when engaging families that speak Creole and Arabic, and it has made a positive shift in how families interact with the school. “It might even be the first time these families have been able to have a conversation with their children’s school,” says Bernardo.

Principal Gill and Mr. Bernardo are actively involved with the school’s attendance team, which meets biweekly. The attendance team works together to analyze attendance records, match chronically absent students with mentors, and celebrate exemplary attendance and growth. One low-cost incentive that has proved successful is hosting get-togethers with music and games. City Year manages this celebration, and Del Sesto students enjoy spending time together because it allows them to have fun in a stress-free way.

We could not have a two-way conversation with English learners. Now, with KiNVO, we can talk about the event, answer questions, and build healthier relationships.”

Del Sesto focuses on holistic support for their students, offering programs from City Year, Mentor RI, Beat the Streets, Squash Busters, the YWCA, and College Crusade. Mr. Bernardo shared that “students love meeting with their mentors. I think they come to school sometimes just for their one-on-one time with a caring adult.”

“We learned that one student always showed up to periods two and six, but not five, via their KiNVO student profile,” Mr. Bernardo continues. “I was able to proactively intervene and ask the student more open-ended questions. I learned so much that the conversation went from ‘Why weren’t you in class?’ to ‘Let me support you in making it to every class.’ It is really about detecting the root cause of absenteeism, and KiNVO helps us do that.”

During the 2018–2019 school year, Ms. Gill and Mr. Bernardo will support their teachers in learning these practices and asking more questions about attendance and engagement data. For example, Msr. Gill wants to look more deeply at the parents who do not reply to messages, and how can the school support two-way engagement across the board.

Nicholas Bernardo School Culture Coordinator Del Sesto Middle School

In the past, we have worked on getting information out, informing parents that an event would happen. We could not have a two-way conversation with English learners. Now, with KiNVO we can talk about the event, answer questions, and build healthier relationships.

—Nicholas Bernardo School Culture Coordinator, Del Sesto Middle School

Spotlight:
Alan Shawn Feinstein Elementary School

Alan Shawn Feinstein Elementary School is building a culture of authentic, two-way relationships between school and home.

The best thing about KiNVO for me as a school principal, aside from the manageability, is the commitment that both parties—school and home—can make to sustaining a productive relationship. When kids and families truly believe that we want them and that we need them as partners, that’s when we will see results.

—Michael Templeton Principal, Alan Shawn Feinstein Elementary School

School principal Michael Templeton champions the message of leveraging positive school-home relationships to drive student outcomes, and his methods are working.

Feinstein strategically implemented KiNVO during the 2017–2018 school year, and the software helped him foster an authentic, inclusive community between staff and families. Due to the overwhelmingly positive results, the school expanded its use this year to engage the community at large.

“No other technique or tool I’ve utilized has worked as well as KiNVO, especially with our families who speak and read languages other than English,” says Templeton. “Even if we have a parent who is working and cannot be reached by phone due to workplace constraints, they are still able to check text messages, allowing us to be in touch in real time. When you need to reach a parent immediately, as in the cases where a child severely misbehaves or has a health/safety issue, KiNVO is absolutely invaluable.”

—Michael Templeton Principal Alan Shawn Feinstein Elementary School

The KiNVO platform connects us with parents whose jobs don’t allow them to talk on their phone but do enable them to receive and send text messages.

—Michael Templeton

Principal Templeton tested a few ways to

use KiNVO.

  • “Principal Good News Message”:
    Teachers email anecdotes about students who have improved in attendance, behavior, or classroom performance. Templeton sends that good news to parents via KiNVO. He says that “this simple practice builds a lot of goodwill. It has laid a foundation that ‘we’re in this together,’ and it’s especially helpful when I then have to make those calls about rough weeks. Parents understand that I’m coming from a supportive place, particularly because I’ve tried to front-load positivity.”
  • Incorporating KiNVO into weekly and monthly awards:
    During Feinstein’s monthly grade-level assemblies—their “Buzz Awards”—Templeton recognizes the classrooms with the highest rates of attendance. To do this, he filters through his KiNVO app dashboard to identify top classrooms, which then receive a variety of recognition opportunities. This practice has boosted morale among not only of students, but staff members, too.
  • Weekly shout-outs:
    It is also important to recognize student-level attendance progress, so on a weekly basis Templeton praises the students with the best improvement by hosting one-one-one conversations in the main office, cafeteria or even in the hallway. Templeton share that, “though initially surprised, students love feeling that they are important enough for their principal to track their individual attendance.”

Templeton is focused on utilizing KiNVO with fidelity and staff buy-in. “A tool is only as powerful as the intention and strategy behind it,” he explained.

Commitment to routine is key. Templeton continues to work on integrating KiNVO into his daily communications, having his KiNVO dashboard side by side with his email. As a result, KiNVO no longer feels like another thing added on to his very full plate, but rather an integral and helpful part of his day, and he works to share that message with his staff.

In addition, because of the intentional care he takes in writing clear, concise, and thoughtful messages, parents are learning how to reply in kind.


Spotlight:
360 High Scool

Dulari Tahbildar, 360 High School’s director of student support, directed the pilot and learned the importance of accountability as she rolled out KiNVO to her staff.

Dulari Tahbildar Director of Student Support 360 High School

We founded our high school in Providence with a focus on student voice and empowerment—students working alongside adults as partners

Dulari TahbildarDirector of Student Support, 360 High School

Ms. Tahbildar established a culture of positivity, and required all staff members to follow suit. “We want our families to work alongside us as equal partners, and we need to establish a baseline of communication and trust so that parents understand they have this equal voice,” says Ms. Tahbildar. “KiNVO is the tool we use to establish those baselines.”

She collaborated with Kinvolved’s co-founder, Alexandra Meis, to develop a texting etiquette guide—an approachable, commonsense reference document that outlines appropriate ways to effectively engage families. Kinvolved incorporated the etiquette into its national solution and now offers it to all partner districts as part of its coaching service.

Ms. Tahbildar also believes that students should be active users of KiNVO. “We founded our high school in Providence with a focus on student voice and empowerment—students working alongside adults as partners,” says Ms. Tahbildar.

Every month, advisors are expected to review KiNVO attendance report cards with students in order to begin dialogue about the root causes of absences and to co-generate personalized support and intervention strategies.

For the 2018–2019 school year, Ms. Tahbildar expanded her school’s KiNVO utilization. Teachers and staff now use KiNVO for invitations to the school building, reminders about important assignments, and sending positive messages about student growth. Responses rates to KiNVO-powered messages are high.

—Kerry Tuttlebee Principal 360 High School

KiNVO is a gamechanger for our school community in many ways, especially because of the multilingual communication features and user-friendly platform. It has also increased positive interactions between school home.

—Kerry Tuttlebee Principal, 360 High School

Meriden Public Schools

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Meriden Public Schools

MERIDEN, CONNECTICUT  |  8600 STUDENTS

Leveraging KiNVO™ to support change management and treat parents as partners, Roger Sherman Elementary decreases chronic absenteeism by 10 percent.

Mark Benigni, Ed.D, Superintendent
Meriden Public Schools

Meriden Public Schools

Connecticut’s Meriden Public Schools serves 8,600 students. The district comprises eight neighborhood elementary schools, two middle schools, two high schools, the Venture Academy alternative education program, The Success Academy, and a College and Career Readiness Center.

When it came to attendance, Roger Sherman Elementary was among the lowest performing schools in the district. Free and reduced lunch rates hover at 90 percent, and the school has a higher-than-average special education population. However, despite these factors, along with severe weather conditions and a changing student demographic, between the 2016–2017 and 2017–2018 school years the school decreased chronic absenteeism rates by over 10 percent, arising as a district leader in student and family reengagement.

How did they do it?

Family engagement remains our top priority. Even though we had a huge jump in attendance, we still need to focus on engaging and supporting our families. We improved a school that has many challenges, and to keep building on that momentum we need to continue focusing on strong teacher parent engagement and a climate and culture that puts students and parents first.

Dave CardonaFamily-School Liaison Meriden Public Schools

Leveraging software to support change management and treat parents as partners

In Spring 2017, Kinvolved™ launched a partnership with Meriden Public Schools. Kinvolved is a social enterprise on a mission to boost student attendance and tackle chronic absenteeism by engaging educators, families, and communities through a combination of technology tools—notably the KiNVO attendance and communications app—and in-person interventions.

Kinvolved’s professional services team worked hand in hand with district leadership and the school’s principal to strategically implement KiNVO and create feedback loops to be sure the app best served the school’s needs.

Working with school leaders, Kinvolved supported Roger Sherman’s efforts to focus on at-risk youth—specifically those whose attendance levels put them at risk of chronic absenteeism—by helping the school set and achieve positive family engagement goals.

David Cardona, Meriden’s family-school liaison, explained that Roger Sherman made KiNVO the cornerstone of their multifaceted approach to curbing chronic absenteeism, using the app to foster two-way, positive engagement with families in the following ways

Emphasizing day-to-day, positive engagement with families of at-risk students

KiNVO enabled school staff to send updates about attendance improvement, incentives, and school programs and activities via text, a universally accepted and approachable form of communication. As a result, parents who had previously never engaged with the school wrote back to KiNVO-powered messages.

Emphasizing day-to-day, positive engagement with families of at-risk students

Throughout the year, educators worked with assigned groups of at-risk students to discuss their engagement in and perspectives on school. Giving students the agency to share their voices helped develop relationships between, and among, students and staff; it also allowed educators to determine the best incentives to reward improved attendance.

Emphasizing day-to-day, positive engagement with families of at-risk students

Staff members offered students weekly and monthly incentives for improving and maintaining high attendance, and it paid off. Two school buses’ worth of students earned tickets to a local minor league baseball game, and at the end of the year, students earned access to a YMCA outdoor camp.

* Extended school days are particularly beneficial for low-income students—according to ExpandED, by sixth grade, economically advantaged children have spent six thousand more hours learning than have their counterparts born into poverty.

Engaging all families, regardless of attendance metrics

Throughout the year, educators worked with assigned groups of at-risk students to discuss their engagement in and perspectives on school. Giving students the agency to share their voices helped develop relationships between, and among, students and staff; it also allowed educators to determine the best incentives to reward improved attendance.

Extending the school day to guarantee more learning time

Staff members offered students weekly and monthly incentives for improving and maintaining high attendance, and it paid off. Two school buses’ worth of students earned tickets to a local minor league baseball game, and at the end of the year, students earned access to a YMCA outdoor camp.*

When speaking with parents, Mr. Cardona consistently hears gratitude for KiNVO’s text messages and emails. He’s learned that KiNVO messages help not only at-risk youth but also students who are generally on track. In addition, parents of on-track children noted that they enjoy positive updates and invitations to school events.

Teachers can also reach out to parents in real time and in multiple languages. Mr. Cardona noted that teachers have communicated about attendance, positive behavior, and general information, and have engaged families with specific offers to provide assistance where helpful.

With proven results, Meriden expands KiNVO to more schools in the district

Meriden has expanded KiNVO to one of its high schools, Orville H. Platt High School, and will soon implement the app in another elementary school. While Platt is still in its initial year of implementation, chronic absenteeism is already trending 21 percent better than the previous year. Mr. Cardona shared that the high school’s principal has reportedly connected with previously hard-to-reach parents, and that KiNVO’s daily digest ensures parents are aware of their child’s daily attendance.

Frontline workers, including teachers, now have access to more critical attendance information than ever before. Teachers use KiNVO to view and act on daily student attendance data, chronic absenteeism tiers, and updated parent contact information.

Roger Sherman remains focused on what moves the needle to prevent student disengagement

Last year the Roger Sherman community exchanged 24,050 messages among families, educators, and administrators, and while they have made significant gains compared to years past, school leaders know that family engagement is never “done” and that there is always room for improvement.

With chronic absenteeism declining by over 10 percent, the school topped the district ranks for highest year-over-year attendance improvement. They are committed to deepening their relationships and partnerships with families.

ESSA and family engagement

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Kinvolved and ESSA and family engagement

ESSA and family engagement

Under the Every Student Succeeds Act (ESSA), “parent involvement” has evolved to become “family engagement,” requiring school systems create and launch a plan to meaningfully partner with their students’ support network.

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